Allocate people
on projects đ€right away
Be brilliant at managing people and projects. Hellotime is the smart, intuitive resource planning tool built for agencies and creative teams.
Get started for free
Fast and easy-to-use
As simple as a spreadsheet and as powerful as an app can be.
Designed for clarity
Hellotime makes resource planning straightforward.
Keyboard shortcuts
Keyboard shortcuts for nearly every action to undertake.
Zero-frills setup
Onboard and decide to use Hellotime in under 5 minutes.
Schedule đ€©people and đȘprojects for client work
See whatâs happening now and whatâs next
Use Hellotime to know in advance when you can take on more work.
Keep track of how much time your team spends on clients and projects.
Assign
Create an allocation on a project and its related activities in a breathâs.
Optimize resource allocation
Specify how much time a person will work on a project in hours or days per week. Maximize billing by spotting underutilization and making the most of your resources.
Time-off
Keep track of when people will be on vacation or sick, so you are always on top of things when planning projects.
Split an assignment
Overwrite or split a longer allocation with the speed of a click.
Track đââïžâprogress
Save time with automations
Keep your timeline effortlessly up-to-date with Hellotimeâs built-in automations.
Get allocation insights at a glance
Boost profitability by visualizing timely insights into your resourcesâ over and underutilization.
Get your team aligned
To make planning a team game, use Hellotime to invite your team members as managers or with read-only access.
Make it âïžyours
Integrate your tools
Use our Projects API to connect Hellotime to your ERP, Google Sheets, or any other service.
Set individual capacity
Manage each team memberâs time availability (e.g., working 5 out of 5 days or 40 hours per week).
Dark or light theme
Use the interface in dark, light, or automatic mode.
âHellotime is the best capacity planning tool I have ever used: it is simple and gets straight to the point.â
âHellotime is really easy to use. The ability to fine-tune the workload for each person on each project is a huge improvement over what we had.â
âHellotime has definitely become our go-to tool for capacity planning; itâs been incredibly useful for forecasting the teamâs future needs.â
âGlueglue has found its perfect planning companion, enhancing our capacity management for future projects.â
Questions & answers
What is resource planning software, and why do I need it?
Resource planning software helps you manage your teamâs time, workload, and capacity by giving you a clear view of who is working on what and when. It allows you to allocate resources effectively, avoid overbooking or underutilization, and ensure that projects are delivered on time. Whether youâre running an agency, a creative team, or a business with multiple projects, resource planning software keeps everything organized, helps you make better decisions, and boosts overall efficiency.
Is this software suitable for agencies and creative teams?
Absolutely! Agencies and creative teams working on client projects have unique needs that differ from other businesses, like product teams. While product teams often focus on long-term roadmaps, agencies operate in a business model where effective resource planning is crucial. Agencies need to juggle multiple client projects, allocate resources efficiently, and ensure no team member is overbooked or underutilized. Hellotime is designed to meet those needs, giving agencies the tools to manage resources, capacity and workloadâall while keeping client work on track.
How is this different from project management tools?
Project management tools are great for tracking tasks, deadlines, and progress, but theyâre not designed for resource planning. They often lack the features needed to manage capacity, balance workloads, and ensure efficient resource allocation across multiple projects. Thatâs where Hellotime stands outâitâs purpose-built to give you a clear view of whoâs working on what, when, and how much bandwidth your team has left. For a deeper dive into why traditional project management tools fall short in this area, check out our article on the Hellotime blog!
Is this an all-in-one tool?
No, and thatâs by design. We believe small to medium-sized agencies can achieve the best results by leveraging specialized tools tailored to their needs. Thatâs why Hellotime focuses purely on resource planning and doesnât include features like invoicing or time tracking. Instead, we offer our Projects API, so you can integrate Hellotime with whatever tools you prefer and create a workflow that works perfectly for your agency.
How can I manage resource planning the right way with Hellotime?
At Hellotime, we believe in empowering teams through high autonomy and trust. Instead of micromanaging every detail, our philosophy encourages managers to focus on setting clear priorities and allocating resources effectively, while team members take ownership of their schedules and workloads. Hellotimeâs intuitive features make it easy to plan resources without overcomplicating the process, giving your team the freedom to thrive. For more on this approach, check out our blog post: Take Your Hands Off Your Team Calendars.
