Hellotime: Workload management tool for modern teams

Hellotime is the workload management tool for modern teams seeking simplicity, speed, and joy of use.

Creative and development teams don’t need complex planning solutions. They want a fast and no-brainer tool for today’s world. Hellotime is being crafted with careful attention to detail and a modern, well-designed user interface that feels simple and fast.

• Bad design is slowing you down
• Corporate tools aren’t a good fit
• We believe in the power of well-designed tools
• Hellotime is modern workload management tool for teams
• Try Hellotime

Bad design is slowing you down

At Hellotime, we understand that the software landscape has evolved, and so have the expectations of the teams that rely on it. Over the years, as software tools have become more complex and unwieldy, many have lost sight of what makes a truly great tool: the right balance of form and function.

Frustrated by the clunky, uninspiring options available, we were driven to create something better. Hellotime is our tool to plan and manage team workload, born out of a desire to bring a touch of magic to planning software for small and medium-sized teams.

Corporate tools aren’t a good fit for small and medium sized teams

No serious agency, consultancy, or studio can live without capacity management. Doing planning right can impact a team’s success. Many workload management tools available today are engineered with large-scale operations in mind. This orientation towards large companies often leaves these tools bloated with complex features that small to medium teams simply don’t need.

The result? A daunting user experience that complicates rather than simplifies the management process. Such tools can discourage teams due to their intricate interfaces and steep learning curves, diverting attention from the actual work to be done towards just understanding how to operate the system.

Faced with these cumbersome tools, smaller teams that need an intuitive way to manage their workload frequently turn to more straightforward solutions like Excel or Google Sheets. However, these alternatives come with their own drawbacks, becoming hard to maintain over time.

We believe in the power of well-designed tools

Let’s dive into the real benefits of using an intuitive workload management tool and why the design of these tools is more than just a pretty interface:

Visual clarity for faster decision-making

A design that focuses on simplicity makes a big difference. When a tool is easy to understand and use, you spend less time trying to figure it out and more time getting things done. This kind of user-friendly, intuitive design helps everyone on the team quickly see what needs to be done, who’s doing what, and when tasks are due, which keeps projects moving smoothly and reduces stress.

Intuitive design to enhance planning accuracy

A tool that’s straightforward and works reliably is less likely to lead to mistakes. Imagine not having to deal with broken formulas or outdated info. A good tool keeps everything clear and updated, which is crucial when you’re planning projects and need to keep everyone on the same page. This means fewer mistakes in scheduling and resource allocation, saving you from costly errors that can eat into your margins.

Reactive and adaptive workload management

When your tool gives you a crystal-clear overview of your planning, it’s easier to make smart decisions about pushing sales or when to hold back. Knowing exactly where your resources are committed and where there’s flexibility allows you to adapt quickly to new opportunities or challenges. This not only keeps your operations running smoothly but also helps in making more profit by strategically managing your sales efforts.

The right design in your workload management tool makes everything from daily tasks to big-picture planning more effective, error-free, and enjoyable. It’s all about making sure that the tool works for you, not the other way around.

Hellotime is modern workload management tool for teams

Unlike other workload management tools, from corporate specialized tools to simplistic spreadsheets, Hellotime stands out as the most intuitive and modern option for agencies, studios, and development teams.

It finds the perfect middle ground, offering just what’s needed without making things too simple or too complex. It’s made specifically for small to medium teams, ensuring it’s both functional and intuitive. Hellotime is easy to use and has all the necessary features, showcasing what good design is all about. Every part of it works together well, making resource management efficient and enjoyable.

Easy-to-use workload management dashboard

Hellotime is as simple as a spreadsheet and as powerful as an app can be. Everything you need to do can be managed directly on the timeline, meaning you don’t have to click through multiple pages to find what you’re looking for. It’s designed for intuitive actions, so creating projects, adding team members, and planning work allocations can be done effortlessly.

Making the decision to adopt Hellotime can take as little as five minutes. Getting everything set up won’t take longer than 30 minutes. This approach to workload planning ensures that you spend less time figuring out how to use the software and more time on what really matters: organizing your team’s work efficiently.

Designed for clarity

Hellotime makes workload planning straightforward. You have two ways to view your plans: a quick overview for a fast check or a more detailed look when you need more information. This lets you either get a general idea or examine the details closely, depending on your needs.

You can focus on “People” or “Projects”. If your main concern is managing your team’s time well, ensuring no one is too busy or has too little to do, then the “People View” is for you. It helps you see how everyone’s work is planned, making it easier to ensure work is evenly spread out.

If you’re setting up a new project and want to focus on that, the “Projects View” will help. It allows you to concentrate on organizing your project, figuring out what tasks need to be done, and who should do them. This view ensures your project’s needs are met by the right team members.

Also, Hellotime Insights transforms complex data into something straightforward and engaging. You can easily see which projects are active, understand your team’s workload, check who’s busy this week, find out who will be available soon, and identify which projects require the most effort. This feature makes it simple to get a quick, clear view of how your team and projects are doing, anytime you want.

Hellotime simplifies workload planning. Whether you’re looking at how your team is doing or focusing on a specific project, Hellotime provides an easy way to plan everything.

Designed for speed

At Hellotime, we believe that attention to detail is not just for show. Our commitment to simplicity and speed is a testament to our dedication not only to aesthetics but to functionality as well. We understand that a user interface needs to be simple, consistent, and enjoyable to interact with. This philosophy stems from our belief that good design is a form of respect for our users and their valuable time.

We argue that beautifully designed software doesn’t just catch the eye—it helps users spend less time navigating the tool, allowing them to concentrate more on their actual work. Beauty and simplicity reflect what tech and creative teams strive for every day, whether they’re working on the technology that powers our world or crafting designs that capture our imaginations. These teams deserve a capacity planning tool that matches the quality of their own work.

Hellotime is designed with this in mind. Our work is about creating a seamless, efficient experience that mirrors the excellence tech and creative professionals bring to their projects. We believe that by providing a tool that is as high-quality as the work our users do, we’re not just offering a workload management tool; we’re enhancing the way they work, one pixel at a time.

Made for power users

In today’s world, tech and creative teams expect—and rightly deserve—modern software that keeps up with their demands. Hellotime is a workload management software built for this era, understanding that speed is not just preferred but essential.

To cater to this need, Hellotime integrates keyboard shortcuts for nearly every action you might want to undertake. Whether it’s creating a new project, adding a team member, or detailing a project, you can do it quickly and with little need to reach for the mouse. This feature is designed to make everything faster, ensuring that users can work in a way that feels as natural as expected.

Try Hellotime

If the idea of a modern, fast, and thoughtfully designed workload management software speaks to you, we invite you to try Hellotime today. We’re eager to welcome you onboard and show you firsthand how Hellotime can transform the way you plan and manage resources.